Monthly Safety Report Sample/Format
A Monthly Safety Report is one of the most important documents in workplace safety management. It provides a detailed summary of all Health, Safety, and Environment (HSE) activities, incidents, and performance metrics for the month. Contractors and companies use this report to track safety performance and submit it to clients at the end of each month.
Whether you’re managing a construction site, industrial plant, or any high-risk workplace, a properly structured Monthly HSE Statistics Report helps maintain transparency, promote safety awareness, and improve compliance with safety regulations.
What is a Monthly Safety Report?
A Monthly Safety Report includes all relevant safety statistics, training activities, safety violations, and audit recommendations. It helps clients and contractors evaluate the effectiveness of safety practices over the reporting period.
Monthly Safety Report Format – Five Key Parts
You can prepare a comprehensive Monthly HSE Report by dividing it into the following five sections:
1. SAFETY STATISTICS
This section contains important HSE numbers such as:
- Average Manpower = Total manpower in the month ÷ No. of days
- e.g., 900/30 = 30
- Total Manhours Worked = Total manpower × Working hours
- e.g., 900 × 9 = 8100 hours
- Lost Time Accidents (LTA) – If an injured worker cannot resume work within 48 hours, it counts as an LTA.
- Man Days Lost
- Medical Treatment Cases
- First Aid Cases
- Near-Miss Incidents
- Fire Incidents
- Safe Manhours – Total working hours without LTA
- Frequency Rate = (No. of LTAs × 1,000,000) ÷ Total manhours
- Severity Rate = (Man days lost × 1,000,000) ÷ Total manhours
2. TRAINING / AWARENESS PROGRAM
Record the safety training and awareness initiatives:
- No. of staff and workers trained in safety induction
- No. of Toolbox Talks
- No. of HSE awareness programs
3. INSPECTIONS / AUDITS
Track monthly safety inspections:
- Site safety inspection
- PPE (Personal Protective Equipment) inspection
- Store inspection
- Other HSE inspections
4. SAFETY VIOLATIONS
Log the number and source of violations:
- Violations raised by contractor
- Violations raised by client
SAFETY AUDIT RECOMMENDATIONS
Include recommendations from any internal or external HSE audits conducted during the month.
Video about Monthly Safety Report in Hindi
Download Monthly Safety Report Template (Editable Format)
If you're looking for a ready-to-use format, you can from our site. The format is easy to edit and includes all necessary headings and statistics for proper documentation and client submission.
Conclusion
A Monthly Safety Report is more than just a document—it's a reflection of your commitment to a safe work environment. By maintaining and submitting accurate HSE data, you not only comply with regulations but also foster a culture of safety.
Download Safety Policy Sample
Stay consistent, update the report at the end of every month, and ensure your site is on track for zero incidents.